Miami-Dade County Procedures

Administrative Orders

• 100 - Administrative Order and Implementing Order Preparation - Jan. 2022

Agenda Guidelines

• 101 - Agenda Coordinator's Office Procedures - Jan. 2012

Audit/Consulting Services

• 120 - Requesting for Audit Services and Disposition of Audit Reports - Jan. 2012
• 121 - Independent Private Sector Inspector General (IPSIG) Services - Jan. 2012

Budget and Performance Management

• 130 - Annual Operating Budget Preparation - Jan. 2013
• 131 - Budget Modifications - Jan. 2013
• 135 - Performance Measures – Sept. 2024

• 140 - Conflict of Interest - Feb. 2018

Legal Assistance

• 150 - Obtaining Legal Assistance - Jan. 2012
• 151 - Requesting a Written Legal Opinion from the County Attorney - Jan. 2012

Legislation

• 160 - Requests to Change a Federal Law - Jan. 2012
• 161 - Requests for State and Federal Appropriations - Jan. 2012
• 162 - Requests to Change a State Law - Jan. 2012
• 163 - Responding to Legislative Proposals - Jan. 2013

Procedures Manual

• 170 - Procedures Manual Updating - Nov. 2021

• 200 - IT Service Center - October 2022
• 201 - Computer Reports  - October 2022
• 202 - Request for Computer Equipment - October 2022
• 203 - Public Requests for Electronic Information - January 2014
• 204 - Internet and Intranet Websites - January 2017
• 206 - Request for GIS Services - October 2022
• 207 - Procurement of GIS Products and Services - October 2022
• 208 - Request for Application Services - October 2022

• 250 - Miami-Dade County's Government Access Channel - January 2017
• 251 - Translation Services - January 2017
• 252 - Media Relations - January 2012
• 253 - Miami-Dade Portal Calendar Updates - January 2017
• 254 - Photographic Services - January 2017
• 255 - Request for Print Advertising - January 2017
• 256 - Graphic Design Services - January 2017
• 257 - Miami-Dade County Branding - January 2017
• 258 - Submitting Items for What's New - January 2017
• 259 - Duplicate Videos of Miami-Dade TV Meetings and Programs - January 2017
• 260 - Protocol Documents - January 2006
• 261 - County Web and Mobile Applications Development - January 2017
• 262 - Miami-Dade County Digital Media and Web Guide - January 2014
• 263 - Emails to All County Employees - January 2017
• 264 - Use of Social Media - August 2018
• 265 - Use of 311 Number - January 2017
• 267 - Service Interruptions October 2019

• 300 - FAMIS Accounting Software Overview - January 2017
• 301 - Fund Accounting Overview - January 2014
• 302 - County Fund Structure - March 2018
• 303 - County Department Structure - January 2014
• 304 - Organization Structure - January 2014
• 305 - Classification Structure - Index Codes - January 2014
• 306 - Function Classification Structure - January 2014
• 307 - Grant Classification Structure - March 2018
• 308 - Program Classification Structure - June 2017
• 309 - Object Structure - January 2014
• 310 - General Ledger Accounts - January 2014
• 311 - Logging Onto FAMIS General Ledger - January 2014
• 312 - Logging Onto ADPICS Accounts Payable - January 2014
• 313 - Logging Onto Graphical User Interface FAMIS/ADPICS/Accounts Payable - January 2014
• 314 - Requesting FAMIS, ADPICS and/or Accounts Payable Security - January 2014
• 315 - Requesting FAMIS Training - January 2014
• 316 - Requesting ADPICS and Accounts Payable Training - January 2014
• 317 - How to Access Online FAMIS Training Manuals - January 2014
• 318 - Accessing General Ledger (FAMIS) and Accounts Payable Reports - January 2017
• 319 - Establishing Sub funds, Projects and Grants - March 2018
• 320 - Journal Entries/Interdepartmental Transactions - January 2014
• 321 - How to Fill out FAMIS Transaction Code Form - January 2017
• 322 - How to Fill out FAMIS Report of Collection Form - March 2018
• 323 - ACH Payment Procedures - January 2013
• 324 - Outstanding Checks - February 2018
• 325 - Delinquent/Outstanding Accounts - January 2017
• 326 - Petty Cash - January 2018
• 327 - Request for Banking Services - January 2014
• 328 - Updating Authorized Bank Signatures - January 2014
• 329 - Red Flag Identity Theft Fraud Prevention Program - January 2014
• 330 - Wire Transfer Out Transactions - January 2018
• 331 - ACH Debit Transactions - January 2018
• 332 - Payment Card Industry Executive Charter and Compliance Policy - September 2023
• 333 - Credit Card Acceptance and Processing Procedures - September 2023
• 334 - Credit Card Processing Procedures for Working Remotely - September 2023

General Administration

• 351 - Attendance at Local Conferences - January 2013
• 352 - Miami-Dade County Public Documents - October 1998
• 353 - Printing and Photocopying - January 2019
• 354 - Ordering County Forms - January 2019
• 355 - Gifts/Donations to the County - January 2018
• 356 - Lost and Found Property - January 2018
• 357 - Mail Processing - January 2019
• 358 - Art In Public Places Procedures - January 2019
• 359 - Reproduction of Maps, Photos and Blueprints - October 2012
• 360 - Reimbursement for Stolen, Lost or Damaged Personal Property - January 2018
• 361 - Smoking Restrictions - February 2018
• 362 - Filming on Miami-Dade County Property - January 2018
• 363 - Federal Grants Management - July 2017
• 363-A - Accounting, Budgeting and Reporting for Grants - April 2023
• 363-B - Grant Procedures - Cash Management and Record Retention - April 2023
• 363-C - Grant Procedures - Closeout - April 2023
• 363-D - Financial and Performance Reporting for U.S. Department of Justice (DOJ) Federal Grants - April 2023
• 363-E - Grant Procedures - Program Income - April 2023
• 363-F - Grant Procedures - Single Audit Work Papers, SEFA, Federal Clearinghouse - April 2023
• 364 - Subrecipient Monitoring and Agreement - July 2017, Revised April 2023
• 365 - Federal Funding Accountability and Transparency Act (FFATA) Reporting - April 2023

Records Retention/Storage

• 370 - Records Retention Schedule - January 2012
• 371 - Transfer of Records to the Record Center - January 2014
• 372 - Destruction of Public Records - January 2012

Telephones

• 380 - Requesting Departmental Telecommunication Usage Reports Summary - October 2022
• 381 - Request for Wireless Service/Equipment - October 2022
• 382 - Request for Telephone Services - Equipment - October 2022

Administrative

• 401 - Policies Affecting Employment - October 2014
• 402 - Financial Disclosure - November 2021
• 403 - Outside Employment - November 2021
• 404 - Submitting and Revising a Table of Organization - October 2014
• 405 - Requesting a Reclassification - December 2014
• 406 - Timesheet Records - July 2024
• 407 - Making Timesheet Changes - July 2024
• 408 - Change of Name or Address - October 2014
• 409 - Change in Employee Budget Status - October 2014
• 410 - Performance Evaluation - October 2014
• 411 - Requesting Unbudgeted Staff (Overages) - January 2012
• 412 - Personnel Files - October 2014
• 413 - Human Rights and Fair Employment Practices - January 2018
• 414 - Filing Discrimination Complaint - October 2014
• 415 - Grievances - October 2014
• 416 - Union Contracts - October 2014
• 417 - Layoffs - October 2014
• 418 - Resignation of Employment - October 2014
• 419 - Training - October 2014
• 420 - Employee Recognition Programs - January 2012
• 421 - Name Clearing Hearings - October 2014
• 422 - Job Abandonment - October 2014
• 423 - Workplace Violence - October 2014
• 424 - Miami-Dade County Internship Program - October 2014
• 425 - ADA Reasonable Accommodation Requests - January 2018
• 426 - ADA Grievances - January 2018

Employee Benefits

• 430 - Employee Support Services--Self-Referral - October 2014
• 431 - Employee Support Services Referral Process for Supervisors - October 2014
• 432 - Special Recognition Increases - October 2014
• 433 - Longevity Pay and Bonus Awards - October 2014
• 434 - Social Security - October 2014
• 435 - Deferred Compensation - October 2014
• 436 - Employee Discount Program - January 2012
• 437 - Long-Term Disability Program - January 2018
• 438 - Retirement - October 2014
• 439 - Group Medical, Dental, Vision and Life Insurance - August 2016
• 440 - Death Benefits/Payments - October 2014
• 441 - Unemployment Compensation - October 2014
• 442 - Tuition Refund Program - October 2014
• 443 - Service Awards - May 2016
• 444 - Idea Rewards / Employee Suggestion Program - January 2012
• 445 - Safe Driving Awards - January 2018
• 446 - Savings Bonds - October 2014
• 448 - Earned Leave Pool - October 2014
• 449 - Leave - October 2014
• 450 - Holidays - October 2014

Paychecks

• 460 - Supervisor's Responsibility for Paychecks - March 2017
• 461 - Direct Deposit - May 2019
• 462 - Advance Vacation Paychecks - October 2014

Discipline

• 470 - Reasons for Dismissals, Demotions and Suspensions - January 2017
• 471 - Employees Charged with Crimes - October 2014
• 472 - Unauthorized Absence - October 2014
• 473 - Appeals of Disciplinary Action - October 2014
• 474 - Resignations in Lieu of Dismissal - October 2014

Employee Hiring

• 480 - Employee Transfers - October 2014
• 481 - Employee Recruitment - October 2014
• 482 - Applicant List Report for Non-tested Position - October 2014
• 483 - Veteran's Preference - October 2014
• 484 - Merit System Written Examination and Eligible Lists - October 2014
• 485 - Reinstatements/Restorations to Eligible Lists for Testing Positions - October 2014
• 486 - Physical Examinations - October 2014
• 487 - Employee Orientation Program - October 2014
• 488 - Extraordinary Appointments - October 2014
• 489 - Interviewing Guidelines - October 2014
• 490 - Special Employment Consideration to Dependents of Deceased Employees - October 2014
• 491 - Appropriate Use of Credit History for Employment Purposes - October 2014

Temporary Help

• 495 - Temporary Help from Employment Agencies - January 2013

• 500 - Reporting Environmental Emergencies and Environmental Complaints - December 2016
• 501 - Land Use Restrictions and Activities Which Require DERM Review, Authorization or Approval Prior to Implementation - January 2014
• 502 - Conducting Environmental Work Under DERM Contracts - January 2013

Building Repairs and Renovations

• 520 - Request for a Repair, Renovation, Office Furniture Purchase or Space Reconfiguration - January 2018
• 522 - Emergency Repairs - January 2019

Capital Improvements

• 530 - Request for Property Appraisal - January 2019
• 531 - Request for Governmental Facility Hearing - January 2013
• 532 - Submitting a Capital Project Cost Estimate Request to the Internal Services Department - January 2019

Energy

• 540 - Opening or Closing an Electric Utility Account - January 2018
• 541 - Restoring Electrical Service - January 2018
• 542 - Energy Management - June 2019
• 543 - Life Cycle Costing - January 2018

Facilities Planning

• 548 - Facility Identification - January 2017

Inventory

• 550 - Annual Property Inventory - January 2019
• 551 - Adding Items to the Inventory - January 2019
• 552 - Transfer and Acquisition of Property - January 2019

Property - County/Private

• 560 - Damage to County Property, Property of Others, or Injury to a Citizen - January 2020
• 561 - Leasing Real Property for County Use - January 2018
• 562 - Private Business on County Property - January 2018
• 563 - Stolen, Lost, Damaged or Destroyed Property - January 2019

Support Services

• 570 - Cultural Plaza Use - January 2019
• 571 - Janitorial Services - January 2019
• 572 - Landscaping - January 2019
• 573 - Meeting and Conference Rooms - January 2018
• 574 - Moving Furniture, Equipment and Boxes - January 2019
• 575 - Signs - January 2019
• 576 - Requesting Cable Television Installation at County/Government Facilities - January 2012
• 577 - Grounds Maintenance/Trash Removal/General Labor - January 2013
• 578 - Catering Services - January 2008
• 579 - Providing Effective Communication to Persons with Disabilities - January 2019
• 580 - Event Equipment Rental and Services - January 2014
• 581 - Service Animals - January 2018
• 582 - ADA Accessible Special Events - January 2018
• 583 - Mobility Devices - January 2018
• 584 - ADA Ticketing - January 2018

Surplus Property

• 590 - Sale, Lease or Other Property Actions Affecting County Real Property - January 2018
• 591 - Property Disposal - January 2019

Goods, Commodities and Services

• 600 - Ordering Materials and Supplies - January 2019
• 601 - Goods and Services Procurement Process - January 2019
• 605 - Receiving Merchandise - January 2019
• 606 - Processing Payments for Purchases - July 2018
• 607 - Monitoring and Reporting Vendors Performance - January 2018
• 608 - Contract Measures on County Contracts - January 2019
• 609 - Property and Casualty - January 2019
• 610 - Purchase Card Program - January 2018

Professional Services

• 650 - Acquisition of Architectual, Engineering, Landscape-Architectual and Land Survey Services - January 2019
• 651 - Anti-Discrimination Guidelines for Contracting, Procurement, Bonding & Services - January 2012
• 652 - Role of the Clerk of the Board - January 2012

Accidents

• 700 - Reporting Employee Injury - January 2019
• 701 - Traffic Crashes Involving a County Owned/Leased/Contracted Vehicle or On-Duty County Employee - January 2019

Safety

• 710 - Reporting Unsafe Conditions, Unsafe Acts or Other Safety Concerns - January 2019
• 711 - Employees Using Potentially Hazardous Materials - January 2019
• 712 - Safe Driving Rules - January 2019
• 713 - First Aid Kits and First Aid Providers - January 2019
• 714 - Emergency Plans for Departments - January 2014
• 715 - Heat Illness Prevention - December 2023

Security

• 720 - Requesting Security Guard Service - January 2018
• 723 - Requesting Special Fire or Police Services - January 2012
• 724 - Security Systems/Alarms - January 2017
• 725 - Specialized Security Services and Products - January 2017

Automobiles/Vehicles

• 801 - Checking Out Pool Cars for Various Uses - January 2020
• 802 - Twenty-Four Hour Vehicle Assignment - January 2020
• 803 - Department Vehicle Request Eligibility Guidelines - January 2020
• 804 - Replacing/Re-ordering a Fuel Card - January 2019
• 805 - Use of County Vehicle by Non-County Personnel - January 2020
• 806 - Maintaining/Repairing a County Vehicle - January 2020
• 807 - Towing a County Vehicle - January 2020
• 808 - Complaints about Misuse of a County Vehicle - January 2012
• 809 - Renting or Leasing a Vehicle - January 2018
• 810 - Mobile Equipment Acquired by Donation Confiscation, Gift or Other Non-Purchase Methods - January 2020
• 811 - Issuance of Temporary For-Hire Limousine Licenses and Passenger Motor Carrier Certificates for Major Special Events
• 812 - Decommissioned Vehicles - Emergency and Non-Emergency July 2020

Travel

• 820 - Request/Reimbursement to Travel - January 2019
• 821 - Travel by Non-County Personnel - January 2012
• 822 - Reimbursement of Moving Expenses - June 2017
• 823 - Mileage Reimbursement - January 2018
• 824 - Travel to Elevated Risk Countries - May 2018